Attention Coaches!
The Online Submission portal is now live for the 2025-26 season.
CLICK HERE to get started
Process for Returning Individuals for the 2025-26 season
Team Officials, On-Ice Officials, or Third-Party Instructors, etc. that are returning for the 2025-26 season, and had their screening approved by the OHF this past season with a Vulnerable Sector Check (VSC) from 2023 or 2024, will only be required to complete the online declaration through the online submission portal for the upcoming season. The declaration from 2024-25 will expire on May 31, 2025.
Process for Returning Individuals with a 2022 VSC (expires May 31, 2025)
Team Officials, On-Ice Officials, or Third-Party Instructors, etc. that are returning for the 2025-26 season and had their screening approved by the OHF this past season with a Vulnerable Sector Check from 2022 will be required to submit a new VSC and complete the online declaration for this season. Both are done through the online submission portal. The screening for these individuals will expire May 31, 2025.
Process for New Individuals
New Team Officials, On-Ice Officials, or Third-Party Instructors, etc. for the 2025-26 season will be required to submit a VSC and complete the online declaration for this season. New Individuals must register with their Association in the HCR prior to submitting their screening to the OHF.
Receipts for Coach and Bench Staff
The OHF will NOT be accepting any receipts for a VSC between the periods of April 1 and July 30, 2025. The police services generally take 6-8 weeks to process an application, so anyone who is required to submit a VSC should start the process with their police service as soon as possible. They can then submit their completed VSC to the OHF and complete the online declaration once they have had it returned to them by police services.
It is imperative for all Team Officials to ensure their Vulnerable Sector Check (NOT CRIMINAL BACKGROUND CHECK) is complete to be eligible to programs on and off the ice. This includes a valid Vulnerable Sector Check and the OHF Screening Declaration Form.
1. Determine where you need to get your VSC and get your documents organized:
» OHF Letter Requesting Vulnerable Sector Check (download)
Required Documents
Before entering the OHF Screening Submission Portal, please ensure you are ready with the necessary documentation. You will need your:
• Hockey Canada Registry (HCR) Number; AND
• Vulnerable Sector Check (PDF)
**Please note that the declaration is done through the submission portal**
For full screening process details and help with any of the items click HERE.
WHERE TO OBTAIN A VULNERABLE SECTOR CHECK
1. Ontario Wide
• Majority of VSCs can also be obtained online through the Ontario Provincial Police (OPP), but you must live in an OPP-
policed community.
• You may be required to provide an OHF Letter Requesting Vulnerable Sector Check
2. OPP Police Record Checks
To request an OPP Record Check, you must live in an OPP-policed community.
Click here to obtain a OPP Police Record Check
INSTRUCTION VIDEOS/DOCUMENTS
1. Creating a Spordle Account: Watch Video| Download Instructions
2. Linking HCR Number to Spordle Account: Watch Video | Download Instructions
3. Registering for the OHF Screening Process: Watch Video | Download Instructions
4. OHF Screening Process: Watch Video | Download Instructions
Team Officials under the age of 18
Due to changes imposed by the new Police Record Checks Reform Act (PRCRA) legislation, effective November 1st, 2018, a police check for persons under 18 years of age UNLESS applying for a position with a government agency (federal, provincial or municipal), will not be processed.
Therefore, applicants under the age of 18 will not be required to obtain a Police Record Check OR signing of a declaration form is not required.
Team Officials 18 years of age and over are required to submit a Vulnerable Sector Check (VSC).
The renewal period for your VSC will be every 3 years. (Example: Year one VSSC, year two Criminal Offence Declaration Form, year three Criminal Offence Declaration Form and year four VSC.) All On Ice Officials must adhere to this Policy.
If you are a first-time Team Official 18 years of age and older you are required to submit your Vulnerable Sector Check through the process above.